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The Art of Attachments: How to Send Graphics via Email

Your client two time zones away just requested a series of graphics to spruce up their annual report. By tomorrow. You've got the graphics. It's just a matter of getting them into your client's hands. With 2,000 miles between you and your client, delivery options are limited. You could fax them, but the images would lose a lot of quality. Or, you could spend $28 to get them there overnight.

Why not save yourself money and time? Use your email system to send the graphics as attached files. Now, keep in mind your client has to have the equipment and the program capable of using the attachment after it's received for this option to work. But if they do, you're home free.

Most email programs, like Eudora or Pine, use one or another scheme of encoding and decoding automatically. All you need to do is to tell the program "I want to attach this file to my message" and it'll handle the details.

To attach a graphic: 

  1. Scan your images into your computer and save in a graphics program like Photoshop or PaintShop Pro. To maximize file space, save each image as a separate file.

  2. Open your email program and choose the Attachments option.

  3. Scroll through the file manager until you find the file you wish to send. Click on the title.

  4. Verify that your file is attached by double-checking the Attachments subject heading. Your chosen file name should appear.

  5. Send.

It's that easy - much easier than carting a file around on disk. Make sure your client has compatible software to open the program, and an email system that can decode the file. Try a test run before you're facing a deadline to save yourself headaches later.

One note: sending huge files with graphics and sound can cause problems on the network. If it's too big, your file may arrive in part, or may be corrupted when it's opened. It may not get there at all. Try to keep under a 1Mb file limit. If you have to send a really big file, consider an alternative method.

Attachments by email: when it absolutely, positively has to be there. Period.

And for more on email attachments, try these tasty morsels:

Flavor Your Biz Communications Using Attachments

Open Sesame! Getting the Genie out of Your Attachment Files

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