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Flavor Your Biz Communications Using Attachments
Remember the good ole days -- like maybe two years ago -- when you finished off your biz letters with the little word "enclosures" at the bottom? It said, "Hey, look for more stuff in the envelope. There's more here than just this letter." Then you stuffed all the envelopes and tried to bribe your kids with popsicles to lick shut the sticky stuff.
You can do the same with email. But save the popsicles for yourself. It's a cinch to send the cyber equivalent of enclosures with "attachments", a feature found in most email programs. With attachments you can send reports, spreadsheets, graphs, logos, even forms and documents to your customers or suppliers, all in less than a minute.
If you have an email program like Eudora or Netscape Mail, you can send attachments. Most programs allow you to attach one or more files to your email message (usually no more than 20). Most online services like AOL and CompuServe also give you an attachment feature.
With your email program, you may choose to include a short amount of text in the body of your email, and then attach any longer documents as separate files. These separate files can be any file created or saved from within another application -- like an MS Word document, Excel, FileMaker Pro, or whatever application you use. Just make sure the guy you're sending the file to has the same application program so they can open what you've sent!
To Send an Attachment in Eudora:
Go to the Message Menu, and select Attach Document. A dialogue box will appear on your screen, where you can search for the file you want to send.
Once you find the file you're looking for, select it and click Open. Confirmation that your file is indeed attached will appear in your Eudora email message, next to Attachments. Like this:
Attachments: C:\WPWIN\WPDOCS\IDEAS.WPDWhen you send an attachment via email, it's always a good idea to mention in regular email that you've enclosed a file -- just in case it disappears into the cybervoid along the way. (If this happens a lot, or if you don't want to take any chances, translate the attachment into a text file and include it within your email message instead of sending it separately as an attachment.)
And check out these other tasty treats on using email attachments:
Open Sesame! Getting the Genie out of Your Attachment Files
The Art of Attachments: How to Send Graphics via Email
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