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Expert Answers to Biz Questions

Listen in! Pick up some expert advice to a reader's question that we selected from CyberSchmooz.

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Featured Biz Question

Okay, so now I've got over 1,000 unique names and addresses of students. I have it in Word Perfect, and from there loaded it into Microsoft Access 97 as my brother suggested. I can no more manage this database than I can jump to Jupiter. The data is in the program all right but like every database program I've ever seen, it's a case of having to go in and select cell by cell by cell and getting it all where it is supposed to be because it can't be made to load the data into records with template formats.

At least I don't know how to do it. So I have all this data and a program, but I still can't manage the program to make the program manage the data. And unless I can manage the program to manage the data, I can't manage the data and it is unmanageable..... that my friend is the short story of my life. And it sucks canal water too! Big time! Does anyone know how to do this? All I want is to be able to print out mailing labels and specify the name, address, field or to send a list of email addresses or phone numbers with the name field printed out? How the heck does this work? I'm exhausted trying to figure it out!

Kelly

Answer from our Guest Expert John Klinger of Call A Techie

Hang in there, Kelly!

Check out the general hefty helping of step-by-step advice for using MS Word's mail merge feature with Access.

For those of you who don't know, simply put, a mail merge option is used to attach data in a table to a word document. For example, this means you can write one form letter and merge it with your customer list, so you can send each customer a personalized copy of the letter. You can also use mail merge to create mailing labels from your address book or customer database. Of course, the mail merge option forks over a variety of other functions, but these are two of its most common business uses. To keep my instructions on the light side, here's a basic introduction to MS Word's mail merge function. (continued)

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