Ideas for Your Business from Idea Cafe

The Art of Attachments: How to Send Graphics via Email

Your client two time zones away just requested a series of graphics to spruce up their annual report. By tomorrow. You've got the graphics. It's just a matter of getting them into your client's hands. With 2,000 miles between you and your client, delivery options are limited. You could fax them, but the images would lose a lot of quality. Or, you could spend $28 to get them there overnight.

Why not save yourself money and time? Use your email system to send the graphics as attached files. Now, keep in mind your client has to have the equipment and the program capable of using the attachment after it's received for this option to work. But if they do, you're home free.

Most email programs, like Eudora or Pine, use one or another scheme of encoding and decoding automatically. All you need to do is to tell the program "I want to attach this file to my message" and it'll handle the details.

To attach a graphic: 

  1. Scan your images into your computer and save in a graphics program like Photoshop or PaintShop Pro. To maximize file space, save each image as a separate file.

  2. Open your email program and choose the Attachments option.

  3. Scroll through the file manager until you find the file you wish to send. Click on the title.

  4. Verify that your file is attached by double-checking the Attachments subject heading. Your chosen file name should appear.

  5. Send.

It's that easy - much easier than carting a file around on disk. Make sure your client has compatible software to open the program, and an email system that can decode the file. Try a test run before you're facing a deadline to save yourself headaches later.

One note: sending huge files with graphics and sound can cause problems on the network. If it's too big, your file may arrive in part, or may be corrupted when it's opened. It may not get there at all. Try to keep under a 1Mb file limit. If you have to send a really big file, consider an alternative method.

Attachments by email: when it absolutely, positively has to be there. Period.

And for more on email attachments, try these tasty morsels:

Flavor Your Biz Communications Using Attachments

Open Sesame! Getting the Genie out of Your Attachment Files


Small Business Tax CenterIdea Cafe HomeSign UpBiz Grant CenterCyberSchmoozCoffee Talk with ExpertsPeople in Biz ProfilesStarting Your BizBiz PlanningRunning Your BizFREE Trade PublicationsMarketingFinancing Your BizHuman ResourcesLegal & Biz FormsManaging Your BizeCommerceYou and Your BizGen XWork@HomeThe FridgeDe-StressSend an AwardSend an eGreetingYoga @ Your DeskWeb GuideIdea Cafe in the NewsAbout Idea CafeAdvertise on Idea CafeContact UsPrivacy PolicySite MapSmall Biz News

Copyright 1995-2017, Idea Cafe Inc. Downloads are for personal use only, not for resale to others, and may not be reprinted in any form without written permission from Idea Cafe Inc.

DISCLAIMER: We hope whatever you find on this site is helpful, but be cautioned that it may not apply to your own situation, or be totally current at any given time. Idea Cafe Inc. and all of its current and past experts, sponsors, advertisers, agents, contractors and advisors disclaim all warranties with regard to anything found anywhere on this family of websites, quoted from, or sent from Idea Cafe. and its related sites, publications and companies. We also take no responsibility for comments published by others on these pages.

TRADEMARKS: The following are Registered Trademarks or Servicemarks of DevStart, Inc.: Idea Cafe®, Online Coffee Break®, The Small Business Gathering Place®, Take out Info®, Biz Bar & Grill®, Complaint-O-Meter®, A Fun Approach to Serious Business™, CyberSchmooz™, and BizCafe™.