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Expert Answers to Biz Questions
Listen in! Pick up some expert advice to a reader's question that we selected from CyberSchmooz.
Office Moving Checklist for Your Relocation in Canada
Preparing to move your entire office operation to a new space takes a lot of advance planning. Even with the aid of a commercial mover, there’s a lot of decisions to be made. One of the best ways to keep the project on track is to prepare a comprehensive office moving checklist. Here are some suggestions of what line items to include on that list.
Deciding What Furniture Will Make the Journey
Breaking your office moving checklist into sections makes it all the easier to stay organized. Start with a section that identifies all the furniture and equipment that you want to use at the new place. That includes desks, chairs, cabinetry, and anything else that you still find useful. With these items grouped into one section on the checklist, you are less likely to overlook something.
Arranging to Sell or Dispose of Furniture You No Longer Need
You also want a section devoted to things you no longer use. There’s no point in moving those belongings to the new place. Use the office moving as a reason to get rid of them. Hold a sale or give them away before your official moving day arrives. Donate them to a charity if they are still in decent shape. Whatever your approach, that’s less that has to be loaded, moved, and unloaded.
Settling on Furniture and Equipment That You Need to Buy
With the two previous sections now filled out, you have a better idea of what you need to purchase for the new office. This part of the moving checklist allows you to have those pieces delivered and set up before the moving day arrives. Because you already have the layout planned for the new space, it will be easy to set up the new things and then take the older furnishings directly to their assigned spots.
Handling the Technology End of the Move
You also want to work with a professional to set up all the equipment for your network as well as your telecommunications needs. All the wiring should be ran and functional the day of your move. As part of the office moving checklist, make sure there is someone waiting at the new place who can set up your desk computers, the PBX system, and the phones as they are unpacked. Taking care of this aspect of the office moving project ensures that your employees can get right to work the following business day.
The Matter of Personal Property Belonging to Employees
Your checklist should include a line item giving employees advance notice to pack up and take their personal property home before the relocation takes place. They can box up their belongings on Friday afternoon, then bring them along when they report to the new place on Monday morning. That’s fewer boxes for you to deal with over the weekend. Whether the office relocation involves a smaller space or one with 20 or more employees, having a checklist will make all the difference. Go over each section of your office moving checklist carefully and make sure nothing is overlooked. You can scratch off line items as they are completed so you always know how things are proceeding. Once the move is complete and the new office is set up, you can rest easy knowing everything was done properly and efficiently.
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