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Idea Cafe's Feast of Forms
Tips on how to organize tasks and save time with your business letters, forms and documents. Print out what's featured here, then fill in the blanks and scribble in changes to turn these suggestions into workable drafts. Be sure to run by your attorney before putting into use.*
Laser Checks
If you're still writing out checks by hand and recording them separately, think about this nifty small biz solution -- laser checks. They're really catching on.
Consider this example: Juan Cruz does business the old fashioned way. In his independent car dealership in Salinas, CA, he's built a 25-year reputation for exceptional and extra-personal customer service. That's the old-fashioned part that's made him succeed.
But he and his staff also spend a lot of "old-fashioned" time typing checks and recording them -- hundreds every month for accounts payable. If Juan spent less time on checks, he'd gain even more time for his customers -- the secret to his success. He'd also save money, because business checks from the bank cost big bucks.
So Juan's considering laser checks. That way, his laser printer will print the checks (which are cheaper than bank-printed checks) and his accounting software will record everything he spends on, say, whitewalls and pinstriping. The only thing left for him to do is sign his John Hancock and get back to his customers.
If you're already using accounting software, you're more than half way to mastering laser checks. Programs like Quicken and Quick Books will do all the work. All you need to do is order the checks. They usually come in sheets of three, ready to run through your laser or inkjet printer.
With lots of laser check companies you can order the check forms by phone, fax, or email. You just need to know your bank account number.
Bigger businesses might want to consider more sophisticated check software, like VersaCheck from Mips, the Electronic Document Experts.
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