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Listen in! Pick up some expert advice to a reader's question that we selected from CyberSchmooz.
Top 7 Ways a Team Management Platform Can Boost Your Business' Efficiency
We tend to think that a business runs like a well-oiled machine more often than not, but as per the bittersweet reality, that’s not the case. There are multiple aspects that contribute equally to the efficiency of a business:
The skill of the employees, the management capabilities of the business owner, the decisions he makes and many others that could look minor but have a huge impact on a company’s success.
If your business doesn’t perform quite as effectively as you’d want, you should consider reaping the advantages of using a team management platform. In the remainder of this article, we’ll introduce you to the different ways such a platform will benefit your business and improve its productivity.
The Facts:
1. It saves time
A team management platform/app monitors the time each employee spends on completing a certain task. This way, the staff in your company won’t be able to beat around the bush, even more so when you set clean-cut deadlines.
Additionally, you can use a team-focused employee clock like OnTheClock to track time and have an accurate report on an employee’s total number of worked hours during a week.
2. You get the bigger picture
Without a team management platform, you have to go from desk to desk to make sure your operators are doing their jobs. When you work with a platform, though, you get an ensemble view on your entire staff with a single glance.
Subsequently, you’ll be able to focus on your own tasks instead of having to worry that your employees aren’t doing what they’re supposed to do. A boss’s place is in his office, taking care of crucial things, not among his employees, reaching the end of his/her wits.
3. It increases the external workflow
If you have remote employees, you probably have to either call or e-mail them in order to inform them about their chores. This is time-consuming to say the least. A team management platform facilitates the communication between you and the staff that isn’t physically there.
4. You have all the documents at the ready
All of them will be in the same place, since most team management platforms feature some form of cloud storage – and even if they didn’t, you would still be able to see where all the documents go when employees punch their clocks out.
A TM platform goes really well with Google Drive, for instance, or Cloud and can easily be paired through data integration. You won’t have to spend hours trying to find a paper you need immediately.
5. You can prioritize tasks
Can’t I do that without a TM platform? Of course you can, but you can lose sight of what’s actually important and what isn’t, particularly when there’s a huge volume of work to be done and it has a sensitive deadline.
A TM platform offers you the opportunity to divide tasks in Low Priority, High Priority and Crucial within minutes. As a consequence, no deadlines will be missed and the business will run smoothly.
6. 24/7 availability to projects
With a TM platform, you get non-stop access to the work of your team of employees, regardless of where you are. Without such a platform, you’d have to barge in your office after hours.
Depending on how far away it is, you can lose precious hours just by driving, and then some more trying to find certain files. By installing a platform, all you need to have in order to get whatever you need from wherever you are is a connection to the Internet.
7. Immediate access to the customer database
Both you and your employees will get instant access to client rundowns. This will evidently speed up the entire working process and boost the overall efficiency of your company.
Concluding Remarks
Nowadays, if you don’t use the available technological and digital tools, your chances of succeeding in business are extremely low. You might think we’re talking crazy, but we’re not.
Businesses have to embrace these innovations if they want to not only make it in this environment, but also be able to withstand and outsmart competitors. Use a team management platform and your company will enjoy an almost instantaneous effectiveness boost.
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