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Expert Answers to Biz Questions

Listen in! Pick up some expert advice to a reader's question that we selected from CyberSchmooz.

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How to Choose an Invoicing App for Your Business

 

Business owners have to be aware of so many different issues these days as they work to make their ventures a success, but one of their fundamental priorities is, of course, ensuring that they get paid on time.

We have written elsewhere on the dangers of missing out on all-important customer payments and how it could have significant consequences for a business of any size. Fortunately, there are plenty of tools available to help you keep on top of such issues, with invoicing apps being particularly useful.

 

The Must-Have Features in an App

The best invoice app services out there today could make a huge difference to your business, as they allow you to easily prepare the documents, send them to clients and track their progress on your smartphone or tablet.

Such convenience is certainly ideal if you are a business owner who is always on the move and rarely gets time to sit down at a laptop to create such items. Research from App Annie also recently revealed that we now spend more than three hours a day on mobile devices, so having access to vital software on them just makes sense.

But what are the key features to look for in an invoicing app? Here are our ideas on the issue.

 

Automated Invoicing

If you have regular clients who you charge at a standard rate each month, invoicing apps allow you to set up automated invoices so you can send the documents quickly and easily.

 

Progress Invoicing

Furthermore, apps can help with progress invoicing if you are involved in a long-term project and need to invoice for certain aspects as you go along, rather than waiting to be paid once the job is totally completed.

 

Custom Templates

The best invoice apps out there also tend to give you the option to create customized templates, meaning you can easily add your own details and even logos to ensure that the documents always have a professional feel.

 

Invoice Payments

You can accept payments through invoice apps, while they are also perfect for keeping track of when specific invoices may be due and whether it has reached the point that you need to chase a client.

 

Estimates Tool 

Depending on your line of work, you may be asked to create quotes or estimates in relation to projects. Many invoice apps support such functions, so you can quickly produce vital information following a meeting with your client.

 

Real-Time Alerts

Finally, like so many apps, those based around invoicing tend to include real-time alert and notification features. This means that you could be informed when a client has opened an invoice, as well as when they have been paid or are overdue.

 

Boost your business performance

With so many different plates to spin, business owners can benefit greatly from using a host of different tools to keep their operations running efficiently. Invoice apps can be a major help in that regard and ensure that you remain on top of all of your payment needs.

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