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Expert Answers to Biz Questions Listen in! Pick up some expert advice to a reader's question that we selected from CyberSchmooz.
The Benefits of Outsourcing a Digital Mailroom
Research reveals that handling mail internally costs businesses an average of $20 for each mail. Moreover, with mail volumes declining, costs are spiking up. However, by outsourcing digital and physical mailroom services, organizations can benefit from enhanced productivity and efficiency, easy mail delivery to employees across the globe, excellent communication, and a better customer experience. Thus, an increasing number of companies have been outsourcing mailroom services over an in-house team. Let’s discuss what outsourcing mailroom is, the benefit of the digital mailroom, and why you should choose to outsource it: What is Mailroom Outsourcing?Digital mailroom processing includes rejection letters, archiving images, data capture, claim intake, check processing and management, and various other documents and data processing. Mailroom outsourcing refers to using a third party to take care of your business’s mail management tasks. Most organizations seek mailroom outsourcing companies that boast state-of-the-art technology to meet the demands of an ever-evolving industry, large office spaces to handle bulk mail volumes, and the skill set to take confidential documents securely. How Does Mailroom Outsourcing Work?In conventional mailrooms, the outsourcing company receives physical mail like a check or an invoice. Typically, an employee picks up the mail and manually copies and scans the documents. The scanned items are then handed over to another employee who distributes them, whereas the original files are stored. On the other hand, a digital mailroom makes processing easier and hassle-free. Here, the service provider monitors your inboxes so that your email be processed upon receiving a receipt. Once the outsourcing team receives your items, they’ll redirect it to a secure facility where it’s categorized, indexed, and scanned.
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