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Answer from our Guest Expert John Klinger of Call A Techie PAGE3 Step 5: Insert Your Merge Fields. Next, you're prompted to edit the merge document to insert the merge fields. You now have a new tool bar in Word. This toolbar is displayed when you make a mail merge document. When you click on the "insert merge field," you'll see all of the field names from your data source (Access Table). In some cases, this means you'll see the customer's first name, last name, customer number and/or Social Security number. Your database table may differ. Move your curser to where you want to insert a field, then click on "insert merge field" and select which field you want to insert. You then see the field name enclosed with << >> around it. Step 6: View and Finish the Merge. After you insert your fields, you then click on the "view merged data button." Note that instead of seeing <> you'll see the value of the first record. If you click the red arrows on the mail merge tool bar, you can scroll between records. Now what you basically have is one form letter, which is linked to a database. Click on the "merge" tab of the mail merge tool bar. It will ask you whether to merge to a new document, a printer or e-mail. If you choose new document, you'll see a new copy of your letter appear. Notice that the new document will be many pages. Basically, this new document is multiple copies of the original. In many cases, you'll want to merge directly to your printer to print the personalized letters or you'll want to use the mail merge to send out mass personalized emails The process is similar, but there are a few distinct options for each of these selections. If you experiment with the mail merge tool, you'll find out just how much you can do with it. If you have any questions on the mail merge feature or questions about any Microsoft software or operating system, please email me or visit my website. John R. Klinger, Microsoft Certified Systems Engineer Page 1 - 2 - 3 Enter your search terms Submit search form       Search Idea Cafe Web Small Business Tax Center • Idea Cafe Home • Sign Up • Biz Grant Center • CyberSchmooz •Coffee Talk with Experts • People in Biz Profiles • Starting Your Biz • Biz Planning • Running Your Biz • FREE Trade Publications • Marketing • Financing Your Biz • Human Resources • Legal & Biz Forms • Managing Your Biz • eCommerce • You and Your Biz • Gen X • Work@Home • The Fridge • De-Stress • Send an Award • Send an eGreeting • Yoga @ Your Desk • Web Guide • Idea Cafe in the News • About Idea Cafe • Advertise on Idea Cafe • Contact Us • Privacy Policy • Site Map • Small Biz News Copyright 1995-2024, Idea Cafe Inc. Downloads are for personal use only, not for resale to others, and may not be reprinted in any form without written permission from Idea Cafe Inc. DISCLAIMER: We hope whatever you find on this site is helpful, but be cautioned that it may not apply to your own situation, or be totally current at any given time. Idea Cafe Inc. and all of its current and past experts, sponsors, advertisers, agents, contractors and advisors disclaim all warranties with regard to anything found anywhere on this family of websites, quoted from, or sent from Idea Cafe. and its related sites, publications and companies. We also take no responsibility for comments published by others on these pages. TRADEMARKS: The following are Registered Trademarks or Servicemarks of DevStart, Inc.: Idea Cafe®, Online Coffee Break®, The Small Business Gathering Place®, Take out Info®, Biz Bar & Grill®, Complaint-O-Meter®, A Fun Approach to Serious Business™, CyberSchmooz™, and BizCafe™.

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