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Expert Answers to Biz Questions
Listen in! Pick up some expert advice to a reader's question that we selected from CyberSchmooz.
6 Tips to Make Your Business Relocation Efficient
Moving office can be even more difficult than moving house, depending on the size of the company, but in any case, it’s not going to be a job that will go smoothly without good planning. Aside from all the furniture, there are likely fragile items such as showpieces, chinaware, framed documents, office electronics, etc. to worry about as well. Even once everything actually gets to the location of your new office, then you have to worry about organizing it, so it’s safe to say that an office move is not easy! However, with the help of the few tips we have for you today, moving office should become quite a bit simpler.
Hire a Moving Company
Do not skip this process and don’t try to do it with the help of a few friends and employees, because it’s a bad idea which will likely lead to more confusion and damage than you think. Hire a professional office moving company to make the whole process simpler, quicker and seamless. There are numerous companies throughout the US and Canada that can help you with your move – but be sure to choose one with plenty of experience. Someone with over 90 years experience in the moving industry is Phillips Moving who are a moving company in Toronto that specializes in arranging and completing not just residential moves, but office moves as well. You can visit their website and fill in your details to get a quick quote, and you will have an instant idea of how much you will need to spend for moving the whole office to the new location.
Instruct Your Employees to Do Their Bit
All employees should be instructed to pack up and label their own desks the best that they can, before the moving company takes over. In addition to making the moving process a lot faster, it will actually make the unpacking and reorganizing a lot easier as well. As the office moving company probably won’t have any idea regarding what belongs to who or where, sorting things out after they have moved everything to the new location will be a nightmare unless every one of your employees packs up their own desk, complete with name tags and other labels as required. In order to make this an effective move, create a separate window of roughly two-hours specifically for the packing, before the moving company arrives.
Work with the IT Team in Advance
Unlike the furniture and the average office supplies, moving technical goods from one place to another is not easy and they are not something that the moving company will be able to handle entirely on their own because they are not IT personnel. Therefore, consult with your IT department well in advance regarding what would be the best way to move everything to the new location. It is quite likely that you will need to give up some of the equipment, and if that is indeed the situation, donate them or recycle them, instead of throwing them away.
Talk with Building Management in Advance
This applies to both buildings; the one that you are moving out of, as well as the one that you are moving into. It is quite possible and more than likely that without fixing a date with the building management first, the hassles of moving in and/or out of the office building will not be permitted legally. Talk with the management of both buildings in advance and they will likely tell you to do it during the weekends or during off-hours. On the other hand, if you actually own both or one of the buildings that you are moving out of/into, this is not going to be an issue of course.
Pay Special Attention to Labelling
As mentioned earlier, unpacking and reorganizing can be a nightmare unless everything was labelled properly in advance. A good moving company will be extra diligent with it, but you should pay close attention to the labelling to avoid confusion during the unpacking.
Don’t Ignore the Importance of Unpacking
If the labeling was done properly, this should not be an issue, but it will still take time and therefore you should try to take it slow. A good strategy would be to provide a few minutes to an hour every day to the unpacking and organizing of the new office until everything is where it should be. Be sure to prioritize the essentials, and the rest can take its time to find new places.
Lastly, if the office is an upgrade in size, then you do not have to worry about whether everything will fit or not, but just in case it is more compact than your previous place of business, see if all the belongings from your old office can be accommodated into the new place. If you must get rid of a few things, donating or selling is always an option to consider, rather than cluttering the new office up.
These few tips should help your office relocation run smoothly. Let us know how you get on!
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