Purchase Order Example #2: Buying Services

Pretty much the same as buying goods, except you'll describe what phases or activities are included in the service instead of item names/numbers. Be clear whether you'll accept bills for expenses IN ADDITION to this total, or whether you expect them to be included. Tip: if you're contracting for consulting, be sure to put a cap on the total $ or number of hours, otherwise you could rack up a much higher total than you expected.

April 20, 2000

To: Amazing Artistry
1050 Sansome Street
San Francisco, CA 94107
Attn: Beatrice Alphonse

From: Galleria du Jour
100 California Street, Suite 1501
San Francisco, CA 94104
(415) 741-8888

PO#: 042000-3
Terms: 1/3 to begin, 1/3 upon completion of Phase 3, 1/3 upon completion of Phase 5
Ship: personal delivery FOB: San Francisco

Project #: 000402 Vendor #: AA-S-007 Due Date: June 20, 2000

Description: Design, Illustration, and Fabrication of 3 Custom Costumes, including:
Phase 1: Rough sketches of 3 versions each for selection (due May 2)
Phase 2: Mounted full-color illustrations of each for committee (due May 13)
Phase 3: One revised sketch each, incorporating committee comments
Phase 4: Preliminary (loose) fabrication for approval and fitting to mannequins
Phase 5: Completion of costumes, and delivery (costumes on mannequins June 20)

Costume subjects:
1. Bill Gates leisure costume $2700.00
2. Steve Jobs Japanese-style tuxedo $4100.00
3. Hillary Clinton sweats $ 800.00

Total for design, illustrations, materials & expenses: $7600.00
(Note: total is not to be exceeded without written approval of Alan Bates.)

Signed by: Alan Bates, Chief Curator